Cataloguing museum objects
One record per object: inventory number, images, fields that fit your collection, categories and status. Find any object in seconds, work on many at once, and take back mistakes from the trash.
Everything you need to run your collection
From the first object to the signed loan agreement: every feature of Collectionframe, explained in one place.
Catalogue
Catalogue records, collections with their own inventory numbers, and the inventory cards and labels printed from them.
Collections and inventory numbers
Departments and inventory books, each with its own numbering, fields, card and curator. Numbers are given in order, never repeated, and the register exports to a spreadsheet.
Inventory cards and museum labels
Design an inventory card, an exhibition label or a storage tag once; every object fills it with its own, current data. Print one, or a whole collection, as PDF, PNG or JPG.
Documents
The paperwork of every procedure: documents that list their objects from the catalogue, templates for receipts, loans and condition reports, and electronic signatures with an audit trail.
Museum documentation: loan agreements, receipts and condition reports
Receipts, loan agreements, condition reports and movement records, linked to the objects they concern. Object data comes from the catalogue, every other value is typed once, and every object keeps its own paper trail.
Procedure templates: loan agreements, condition reports and receipts
Seven standard templates for the procedures that move objects or change who is responsible for them, from receipt to disposal, in your language. Use them as they are, adapt them or write your own: every document made from them starts complete and lists its objects.
Electronic signatures for loan agreements and handover reports
Send a loan agreement or a handover report for signature to colleagues and to people outside the museum. The text is frozen when signing begins, every signer confirms a code sent to their e-mail, and every step is kept in an audit trail.
Publishing
Your collection on the web: the museum's own website, built from the catalogue, with only the objects and information you choose to make public.
Online collection: your museum's collection on the web
Publish chosen collections and objects as your museum's own website, built from the catalogue you already keep. Decide once which fields, categories and statuses visitors may see; everything else stays internal.
Daily work and team
What needs you today and how far the catalogue has come, who may do what in your museum, and how to start in a few minutes.
Collection dashboard: today's work and documentation progress
See what needs you today, how far the documentation of each collection has come, and what changed and who changed it. Every number opens the objects or documents behind it.
Team, user roles and permissions
Invite your colleagues and give each the role they need. On the Scale plan, create roles of your own and group people into teams that work in their own collections and folders.
Getting started: your museum set up in a few minutes
From your e-mail address to a printed inventory card in a few minutes. Three short steps set up the museum, with collections, fields, a card and templates ready in your language, and 21 days of Scale free.
Try Collectionframe free for 21 days
Collection management software for museums: catalogue objects, print inventory cards, manage loans and condition reports, and publish your collection online. Every feature, no card required.